Open the page

In WordPress Administration, open WP Booking Calendar > Resources. Classic mode commonly uses Resources, Rental mode uses Properties, and Appointment mode uses Providers. The underlying item remains a Booking Resource with its own calendar and availability.

Understand the page layout

During an AJAX refresh, the current content stays visible under a loading overlay. This avoids layout jumps while a new result is prepared.

Search, filter, sort, and paginate

Search and Resource type

Type in Search Booking Resources. Select X to clear it. A new search returns to page one, and a slower old request cannot overwrite a newer result. The type filter can show all, independent, parent, or child Resources where supported.

Sorting

Select a sortable heading in Default or Compact layout, or a Sort by field in Cards. Select it again to reverse direction. Resource name and ID are common sort fields; capacity, priority, and price appear when supported.

Pagination and saved state

Choose 5, 10, 50, or 100 items under Show. Parent groups are kept together rather than split incorrectly. Search, filters, sorting, page size, views, layouts, hierarchy state, and columns are saved for the current user and site. Invalid preference values are rejected.

Choose a View, Layout, and columns

A View chooses visible information. A Layout changes how the same authorized data is presented.

Customize columns

Select Customize columns to show or hide optional fields and drag reorderable fields. Reset column order restores order; Reset to default restores order and visibility. Resource identity and Actions stay visible, although Actions can be moved. Press Escape to close the panel and restore focus.

Understand a Resource row or card

The selected or edited item is highlighted. A saved item receives a temporary success highlight after refresh.

Work with parent and child Resources

A parent is both a real bookable calendar and a container. If House owns two children, total capacity is three: House itself plus the two unit calendars.

House
├── House - Unit 2
└── House - Unit 3

Use the parent chevron, collapsed child summary, or header expand/collapse-all control. The global state survives filtering and pagination. Cards show an expandable parent stack and child-card tray. Flat results incur no hierarchy controls.

Select Resources

Select individual checkboxes, all visible Resources, or a Shift-click range. Range selection does not select row text. Selection alone never changes data.

A sticky summary shows the count, Clear selection, Edit selected, and Delete selected where available. Selection survives normal refreshes; inaccessible or deleted records are removed rather than retained as stale selections.

Open expanded details and actions

Use a row/card disclosure to load details on demand. Only one details panel is open at a time.

• Resource actions: edit, capacity, bookings, add booking, availability, and delete buttons as authorized.
• Shortcode and publishing: effective shortcode, Copy, Customize, and Embed or publish.
• Published booking pages: preview and pages already containing this booking form.
• Booking setup: Default Form, booking units, ID, and Resource type.
• Pricing: cost, currency, charging period, advanced pricing, and edit shortcuts.
• Structure: relationship, parent, children, count, and priority.
• Availability and search: search visibility, default availability, seasons, date overrides, and booking-window values.
• Ownership: owner, account context, and role only when authorized.

Actions menu

The three-dots menu can contain Edit resource, Publish, Adjust capacity, and Delete resource. Publish opens the Inspector at Shortcode and publishing. Delete selects/highlights the Resource before review. Outside selection or Escape closes the menu and restores focus.

Create Booking Resources

Select Add Booking Resource. The wider create Inspector can create one Resource or a batch.

General

Set Title, Picture, and Description. In a batch, Picture and Description apply to every new Resource.

Resources to create

Where supported, choose Independent resources or Units of an existing parent, select the parent, and choose Quantity.

Booking setup

Configure available Default Form, Base cost, Starting priority, and authorized Resource owner. The server validates limits, ownership, form availability, and hierarchy. Free includes one built-in Resource and uses the add control to explain paid options.

Edit one Resource in the Inspector

Open Edit resource, select a normal row/card, or use Edit Booking Resource in details. Collapsible sections scroll independently while the footer remains available.

General

Edit Title, Picture, and Description.

Shortcode and publishing

View the read-only shortcode and use Copy shortcode, Customize shortcode, or Embed or publish.

Published booking pages

Preview or open pages already using the Resource.

Booking setup

Choose Default Form where supported, follow Edit form, and review booking units.

Pricing

Edit Base cost with synchronized number and 0–1000 whole-step slider. Review currency, charging period, and advanced pricing. The saved list value follows Payment Setup formatting and omits an all-zero decimal part.

Structure

Choose an eligible parent and edit non-negative whole-number Priority. A parent with children cannot become another parent's child until its own children are moved or detached.

Availability and search

• Search Availability results: Searchable or Hidden.
• Default day availability: Available or Unavailable.
• Active season rules and review link.
• Manual date availability and Manage dates.
• Earliest bookable day and Booking horizon global rules.

Ownership

Authorized MultiUser administrators can manage Resource owner and view permitted account/role information.

Save and cancel

Save changes validates, refreshes, and highlights the Resource. Cancel, close, or outside selection closes a clean Inspector. Dirty-state confirmation protects unsaved changes. Controls are disabled and a Booking Calendar spinner is shown while saving.

Publish a booking form

1. Open Shortcode and publishing.
2. Optionally select Customize shortcode.
3. Select Embed or publish.
4. Choose Embed in Existing Page or Create New Page.
5. Select an authorized page or enter a page title.
6. Confirm, then open or edit the result.

The page list is loaded only when needed for an authorized user. Public demo sites block page creation and updates.

Edit rows inline

1. Select Edit rows.
2. Edit available Title, Description, Base cost, Default Form, or Priority fields.
3. Review Changed badges and the sticky changed-row count.
4. Select Review changes.
5. Inspect every old/new value.
6. Select Apply changes, or return to revise a draft.

Each row has an independent draft. Review never saves. Apply revalidates current values, authorization, and the signed review. Cancel leaves saved data unchanged.

Bulk edit selected Resources

Select Resources, choose Edit selected, explicitly enable fields, choose an operation, review every before/after result, then apply.

Only the safe field intersection is shown. After apply, the Inspector closes, selection remains, and changed rows are highlighted.

Delete Resources

1. Start from a row action, details, or Delete selected.
2. Review exact Resources, booking counts, and structure warnings.
3. Select the permanent-action acknowledgement.
4. Select the enabled destructive Delete button.

Deletion cannot be undone. Existing bookings are retained, but their deleted Resource is unavailable for new bookings. Hierarchy validation prevents orphaned children, and stale reviews are rejected.

Adjust capacity

Increase

Set capacity, review before/after values and proposed child calendars, then review and apply. New children inherit the parent owner, price, Default Form, picture, and description as shown.

Decrease and detach

Select exact children and make them independent. They keep titles, settings, availability, price, and bookings but stop contributing to the parent capacity.

Decrease and delete

Select exact children, choose permanent deletion, accept the separate acknowledgement, review, and apply. Existing bookings are retained without an active deleted Resource.

Capacity reviews are signed and stale state is rejected. Transaction or compensation safeguards are used when required.

Free, paid, and MultiUser behavior

Free

Free includes one editable Resource, its available columns including shortcode, and publishing. Add Booking Resource (Pro) explains paid multi-Resource features.

Paid editions

Additional Resources, price, custom forms, search visibility, hierarchy/capacity, priority, deletion, and bulk operations appear progressively by edition.

MultiUser

Regular users manage only their scope. Authorized super administrators receive owner fields and actions. Owner-scoped choices are revalidated, and preferences are isolated by user and site.

Keyboard and accessibility behavior

• Use Tab/Shift+Tab to move and Enter/Space to activate controls.
• Use supported menu arrow keys and Escape to close transient interfaces.
• Focus returns to initiating controls when panels close.
• Selection, loading, empty, error, and save states have accessible text/status.
• Layouts support responsive screens and right-to-left locales.

Troubleshooting

No items found

Clear search/type filters and confirm MultiUser access.

Missing column or action

Check View, Customize columns, edition, and roles. Sensitive controls can be omitted entirely.

Save rejected

Read the WordPress notice. Reload after stale state, then correct invalid form, owner, hierarchy, limit, or permission values.

Children hidden

Use the parent chevron, child summary, or global hierarchy button.

Unexpected price format

Check Settings > Payment Setup > Payment Options.

Availability change needed

Use Availability and search links or the relevant Availability page.